Managing your business finances efficiently is crucial for the success of your company. QuickBooks Online is a powerful tool that can help you streamline your accounting processes, including printing checks. Printing physical checks is still a common practice for many businesses, and QuickBooks Online makes it easy to generate and print checks for your vendors, employees, and other payees. In this article, we will guide you through the smart way to print checks in QuickBooks Online.
Setting up Check Printing
Step 1: Customize Check Layout
- Go to the Settings icon and select "Custom Form Styles" under the Your Company column.
- Click on the "New Style" button and choose the type of form you want to customize (Standard, Intuit, or Plain Paper).
- Follow the on-screen instructions to customize the design, layout, and information fields on your checks.
Step 2: Add Bank Account Details
- Go to the Settings icon and select "Chart of Accounts" under the Your Company column.
- Locate the bank account from which you will be printing checks and click on "Edit" in the Action column.
- Make sure the account details like account number and routing number are correct and up to date.
Step 3: Set Up Print Preferences
- Go to the Settings icon and select "Account and Settings" under the Your Company column.
- Click on "Sales" on the left menu and go to the "Sales form content" section.
- Customize the information that will appear on your printed checks, such as the company name, address, and logo.
Printing Checks
Step 1: Create a Check
- Go to the Create icon and select "Check" under the Vendors column.
- Enter the payee, amount, and other relevant details for the check.
- Make sure to select the correct bank account from which the payment will be made.
Step 2: Review and Print
- Once you have entered all the necessary information, click on "Save and Print" at the bottom of the screen.
- QuickBooks Online will generate a PDF file of the check for you to review.
- Verify that all the details are accurate, then click on "Print" to print the check.
Step 3: Post the Payment
- After printing the check, make sure to post the payment in QuickBooks Online to update your financial records.
- Go to the Create icon and select "Expense" under the Vendors column.
- Choose the bank account used for the payment and enter the necessary details to record the transaction.
Tips for Printing Checks in QuickBooks Online
Use Check Stock
- Make sure to use the appropriate check stock compatible with your printer to ensure the quality of printed checks.
- Check stock usually includes security features to prevent fraud and tampering.
Review Check Details
- Always double-check the payee, amount, and other details before printing checks to avoid errors.
- Verify that the information on the printed check matches the details entered in QuickBooks Online.
Keep Check Records
- Maintain a record of all printed checks in QuickBooks Online for reconciliation and audit purposes.
- Organize printed checks chronologically or by payee for easy reference and tracking.
Conclusion
Printing checks in QuickBooks Online can help you manage your business payments efficiently and accurately. By following the steps outlined in this article and incorporating the tips provided, you can streamline your check printing process and maintain accurate financial records. Take advantage of the smart way to print checks in QuickBooks Online to improve your accounting workflows and ensure the smooth operation of your business.